Event Design for Religious Tourism and Pilgrimage -myassignmenthelp

Question: Discuss about theEvent Design for Religious Tourism and Pilgrimage. Answer: Introduction Designing an outdoor event for 150,000 is a very big responsibility as there are lots of tasks and operations involved. All these tasks and operations should work simultaneously so that a proper and successful event can be organized. This particular report is created to provide event design for The New Dawn state-wide celebrations in order to mark the bicentennial of the founding of state. Various tasks in the event like promotions, live update, etc. will be discussed. Main Body Promotion of the idea to all the New Dawn communities and getting their buy-in It is one of the biggest events in the state which will be done on a large scale in the midst of the city but simultaneously there will be more events across regional centres and remote locations. Number of expected audiences including the entire event is around 150,000 and total lead time is 18 months (Li, Lu, Bhagat, Lakshmanan Yu, 2014). There are various ways in which the marketing of an event can be done and it be started with attracting the audience from main city. The marketing can start with the distribution of flyers in the city and making aware people with proper information about the event and the main guests. In order to do this, other than flyers, the use of hoardings and radio channels can also be used. However, the budget is very less so only minimum number of hoardings will be used at prime locations. The promotions will also include the social media marketing where by using the help of filters, whole state can be targeted with creative videos, informations status (G etz, 2012). Every day new posts can be updated on Twitter, Facebook, etc as it is used by millions of people everyday so the event will have great promotion. Particular hash tags will be created on Twitter and people can be asked to retweets them. Event page will also be created on Facebook as well as on LinkedIn so that it can act as a reminder for people. Other than this, people will also be sent the e-mails and invites so that they can remember the event and register for it (Tzetzis, Alexandris Kapsampeli, 2014). The event will also be organized in the remote areas and some other parts of the state and in order to promote their proper flyers can be distributed and also the special booths can be created where people can be approached directly and talk about the event (Arseneau, Charette Arseneau, 2013). Use of social media, SMS and e-mail will also be done so that people can be made remember. Setting up the mechanisms to facilitate a state-wide live event on the night In order to facilitate a state-wide live event on the night, proper mechanisms and equipments have to be set so that everyone can enjoy it (Drury, Novelli Stott, 2015). The event can begin with getting a permit to organize an event from the government so that they can help in clearing all the rules and regulations. After this, the venue will be selected in such manner that it can hold on large number of people. The New Dawn state-wide celebration in the main city will be done in an stadium so that there is open atmosphere and no suffocation due to the presence of so many people. It is very important to check if the venue has proper fire and safety codes in case of emergency. With this it is also important to prepare a proper layout of the stadium in terms of the stage, green room, and place for the camera people, lightings, sitting arrangements, etc. Proper load in and load out has to be checked like arrangements for power, security, sanitation, and other elements of outdoor events (Zhang, Weng, Yuan Chen, 2013). It will also be important to ensure the comfort of the guest in terms of supply of water, chairs, etc. the medical team also have to be kept on the stand by with a proper list of nearby hospitals and directions to get there. As it will be broadcasted live to all the state then it is also important to arrange the proper recording team which can record the event from different directions and can provide live feed to the people. Also, there should be proper availability of internet network which can be used in order to broadcast the event with proper speed and connection (Das, Loui Wood, 2013). In the remote areas also same procedure will be followed and to broadcast live, there should be availability of different camera, internet connection availability and lightings so that everything can be watched and heard without interruptions. The channels where the live broadcast will be done is Facebook, YouTube and local cable channel and for them proper permissions are required. In order to manage all the events together, there will be a creation of camera room which will be broadcasting the live feed through them on all the platforms all together (Silvers, 2012). Live Net-Casting The New Dawn state-wide celebration will be broadcasted live all together so that everyone can see the event. In order to broadcast it, different kind of things will be required. Just before the start of the event all around, proper taglines, titles and hash tags will be created so that it can describe the event. The security setting will be set to public and the guest will be invited so that as soon as the event starts, people can be notified directly (Getz Page, 2016). The hardware on all the venue sites will be set and the software that will be used is ATEM Television Studio and two switches which are HDSDI and HDMI for in and outs of the camera. The encoder H2.64 will be placed so that it can stream simultaneously to various platforms all together from different venues. As soon as the event gets started the live recording will start and will be sent to the camera room, where the team will further broadcast it on different platform. Proper control of the complete recording will be made from the room and the operator will decide which recording to be show on which platform (Dowson Bassett, 2015). The live videos will be shifted from one place to other automatically so that people can easily see the glimpse of all the events. More focus will be made on the event that is going in the main city as it is attended by 1, 00,000 people and many stars are also there. State-wide simultaneous live events It is seen that the New Dawn state-wide celebration will be done all across the state and even in some remote areas. It is important to manage these events all together so that people can enjoy the function and also understand the importance of their culture and heritage. The event will be manages by different teams at every place so that everything can go as planned and live event can be broadcasted easily. The biggest team will be present in the state capital which is hosting the biggest event of all the places that is Adelaide (Cerutti Piva, 2015). Proper list of all the programs will be prepared and the function will work according to that. Live team will be responsible to broadcast the important part of all the state-wide events to people as per their importance. All the data and footage of the event will be concentrated at one place so that it can be dispersed on different platforms as per the interest of the people. Countdown to midnight Countdown to midnight is made very special as there is a clock which is placed at every place where the event is going on and it completely synchronized. As the event will move to midnight, authorities will inform the people and everyone all around the state will start counting from 10-1 in the backwards (Jones, 2014). As the clock hits midnight, there will be huge firecracker show all together with everyone singing and dancing on the sound of nation. After the firecracker show, the leader will speak from Adelaide and it will be broadcasted to all other event places and will also be streamed online platform. People will be able to see the speech live in Adelaide and other places through big screen placed on stage. After the stage, people can dance and sing all together on DJ sound and also there will be proper arrangement for food and drinks which people can use all night. As it is paid event, people will have to show their passes in order to get access to all the food and other comp liments. Promotion of what happened at the celebrations Promotion of all the things that happened will be done via social media in which the small videos from the events will be prepared and shared. Also the speech of the leader and other firecrackers show will also be published in small videos (Paradis, Gregory-Clarke Melchior, 2015). All these videos will be promoted via paid Facebook share and also on Twitter so that it can reach the mass in minimum time. People who attended will also be sent thank you e-mails and links of the videos will be shared. Newspapers and blogs will also be used in order to provide people with detail regarding the event and the ways in which it was successful. Archival footage and documents for posterity Archival footage and documents will be stored and posted on the website of the state so that everyone can see them whenever they want (Inselberg, 2013). Also, proper CDs will be prepared and will be kept so that it can be shown to the future generations and to the committee so that next year event can be made much better by removing all the mistakes of the current year. The event can be broadcasted to local channels every now and the so that people can see it and enjoy anytime. Conclusion The present report presented the event design for The New Dawn state-wide celebration in Adelaide and in remote areas simultaneously. It was decided that the event will be done in huge manner by calling various artists and people from all over the state. The promotions will be done via social media, hoardings, radio, etc. in all the places. The event will also be broadcasted live on different platforms like YouTube, Facebook, local channel, etc. and there will be teams who will manage everything. After event promotions will also be done and the archival footage will be stored for future generations. References Arseneau, M., Charette, A., Arseneau, J. 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